Student Partner ERP User Manual & Workflow Guide
Welcome to the official operating manual for the Student Partner Campus ERP ecosystem. This handbook details exact, step-by-step procedures for every institutional stakeholder—from initial school provisioning and timetable generation to examination oversight, digital attendance, and parent communication.
1 Institutional Administrator Workflow Manual
The Administrator account serves as the root controller for your institution's tenant, managing data structures, staff credentials, curriculum schedules, and billing registries.
Configuring Classes, Sections & Core Terms
Navigate to Admin Dashboard → Classes & Sections. Define standard sections (e.g., Grade 10-A, 10-B) with maximum seating capacity and room allocations. Set academic term dates to lock grading periods.
Assigning Teachers to Subjects & Classrooms
Go to Staff Management → Subject Allocation. Pair each teacher with their specialized subjects and specify their weekly maximum teaching hours to ensure the Timetable Engine prevents burnout.
Automating Daily & Exam Scheduling
Open Timetable Engine → Generate Master Timetable. Select the target class sections and click Run Algorithmic Optimizer. The engine evaluates teacher availability, room capacity, and subject weightage to draft a 100% conflict-free weekly matrix. Review and click Publish to Faculty & Students.
Importing Student & Parent Rosters via CSV
Under Students → Bulk Registration, download the standard CSV template, populate student names, guardian phone numbers, and admission numbers, then upload for automated profile generation and instant portal credentials.
2 Principal & Academic Oversight Manual
The Principal Desk provides holistic institutional oversight, approval pipelines, examination authorization, and staff governance.
Approving Exam Rosters & Room Allocations
Open Exam Management → Examination Schedule. Review the draft exam dates, verify non-overlapping slots, and allot invigilator teachers per exam hall. Click Authorize Exam Schedule to lock the timetable.
Bulk Approving & Publishing Student Hall Tickets
Navigate to Hall Ticket Central → Pending Approvals. Filter by class section, verify student clearance status (fee clearance and attendance thresholds), and click Sign & Issue Digital Hall Tickets. PDF tickets immediately become downloadable by students and parents.
Tracking Daily Campus Attendance & Discipline Ledgers
Monitor real-time teacher and student check-ins from the Executive KPI Dashboard. Review flagged attendance anomalies, behavioral logs, and teacher leave requests with single-tap approval workflows.
3 Teacher & Faculty Operations Manual
Teachers have access to digital roll calls, lesson plans, automated gradebooks, and direct parent messaging channels.
Taking Morning Roll Call & Automated Parent SMS
From the Teacher Deck → Daily Attendance, select your assigned class section. All students default to Present. Tap any absent student to toggle their status to Absent or Late. Click Submit Attendance. The system immediately registers the log and triggers instant notification to guardians.
Sharing Courseware & Assignment Deadlines
Navigate to Classroom → Study Materials. Select subject, enter assignment title, attach PDF/Word documents, and set a submission deadline. Students and parents receive immediate push alerts.
Entering Exam Scores & Generating GPA Calculations
Open Marks Hub → Select Exam & Section. Enter marks scored for each student. The system automatically computes percentages, GPA grades, and class rank distributions. Click Submit for Principal Review.
4 Student Portal User Manual
Students can manage their academic schedules, participate in online examinations (CBT), download official documents, and track test scores.
Viewing Daily Lecture Rooms & Homework
Log in with your Student ID to view your personalized daily timetable, live classroom locations, subject instructors, and pending homework deadlines.
Taking Scheduled Examinations with Live Timer
Under Exams → Active Tests, click Start Exam during your assigned window. The secure test portal features an interactive countdown timer, question palette, and autosave. Submit upon completion to view immediate score breakdowns.
Printing Official PDF Academic Documents
Go to Documents → Examination Hall Tickets or Grade Cards to generate and download signed, tamper-evident PDF documents containing official QR verification seals.
5 Parent Hub & Guardian Oversight Manual
Parents have complete visibility into their ward's academic life, attendance records, fee statements, and teacher communications.
Tracking Daily Campus Arrival & Absence Log
The Guardian Dashboard displays your ward's overall attendance percentage, daily check-in timestamps, and past absence records with instant teacher remarks.
Reviewing Tuition Fees & Downloading Receipts
Navigate to Fee Central to view term fee structures, due dates, cleared transactions, and download official PDF tax invoices and payment receipts.
Sending Direct Notes & Academic Inquiries
Use the Teacher Messages tab to communicate directly with your child's class teacher and subject instructors regarding academic performance or leave requests.
6 Staff Attendance & Biometric Kiosk Manual
Campus staff, teachers, and administrative personnel can quickly clock in and out using the dedicated kiosk portal.
Fast Biometric Clock-In at Campus Gates
Visit the Staff Attendance Kiosk on any entrance tablet. Enter your Employee ID or scan your personal digital QR pass to register your precise check-in time with geotag validation.
Applying for Leaves & Reviewing Monthly Timesheets
Staff members can review their monthly attendance ledger, apply for casual/medical leaves, and request clock-in regularizations with automatic notification to the Principal and HR desk.